Governance Online Meetings come in various formats, but the most important to a successful governance meeting is that all participants are able to communicate with one another in the same manner as would if they were sitting in person. This includes sharing screens, video and voice calls and allowing instant questions and responses. This also means that anyone may be asked to leave the meeting at any time in the event that their presence is disruptive or unacceptable, and they should receive an immediate email with a record of the action taken.
It is crucial that the presiding officer or chair of the meeting maintains the process on the right track. The ideal governance meetings should have a an exact agenda and time limits for each item. This will ensure that the statutory rules for governance meetings are adhered to and if the governance meeting is under review by an external entity, it’s likely that they’ll seek evidence of these standards.
Ideally, governance meetings are scheduled for every week, however this isn’t always possible for all teams. It is recommended to schedule the initial couple of meetings close to each other (especially when you are still getting started with Roles) but then you can plan to have fewer meetings when your team is accustomed to working in Roles.
It is also useful to schedule short best security features check-in calls between meetings on governance to keep the team together and give those who have concerns or questions to resolve their issues. It’s also a great opportunity to strengthen relationships between the leadership team at the top.