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If you’re facing an emergency situation like a flood or fire in your home, there may be just a few minutes to gather and safeguard important documents. The list of documents to keep includes medical and financial paperwork such as birth, marriage and death certificates as well as passports and other forms of identification and insurance policy information and deeds and title documents. Replacing these documents is difficult and time-consuming, therefore it’s essential to keep them secure in the event of a disaster. The best way to do that is to inventory your documents, making additional copies to be easily accessible and placing them in the appropriate safe.
Bank safe deposit boxes are a great option to store important documents. If you’re not able to afford this you can buy a fireproof safe for documents and place it in your home. These safes come in a variety of sizes and are designed to accommodate hanging file folders. Select a safe with an effective locking system to stop burglaries. It should also have a minimum UL rating of 1 hour in temperatures up to 1,700 degrees F.
It is also possible to use a filing cabinet or drawer equipped with a combination lock or key lock to protect your important documents from being stolen. However, it doesn’t provide any protection against natural disaster, and your documents could be susceptible to destruction by heat or humidity. Consider using a labeled file system to protect paper files. Keep them organized in envelopes or boxes marked with a label to ensure they’re not lost or destroyed accidentally.